Dorchester Middle School


Absence/Late Procedures

To report an absence please call our Absence Hotline Number 08448365681 or the school office on 01305 265651.

Alternatively you can email: or message the school through our new app MyEd, for more information please visit

The school day starts at 9.00a.m.  Afternoon session starts at 2.00p.m.  Registers are taken shortly after this.

If your child is going to be absent from school, please telephone the school absence line  01305 265651, option 1, and leave your child's name, HB and reason for absence.

If a pupil arrives before 09.30a.m. this will be changed to late (L) and pupils will need to sign in at the office. Any pupil arriving late after this will require a letter of explanation.  If no explanation is received by the following day, the absence will be marked as unauthorized (O).

If a child needs to leave the site for an authorised reason e.g. doctor’s appointment, they sign out at the school office and upon return, sign in.

All absences should be accompanied by a note, e-mail or telephone message.


If a parent or carer deliberately allows their child to be absent from school without good reason, then they are colluding with their child’s absence from school. This is unauthorised absence.

If a child is missing from a lesson the member of staff sends a message to the office and a senior member of staff will pursue the absence. If the pupil has left the site they will contact the parent or carer. If the pupil cannot be found and contact cannot be made with the parent or carer the Police will be informed.

Tutors notify office staff when there is concern over absence e.g. patterns of absence, groups of pupils are absent or a pupil is absent for more than 3 days without authorization. Office staff will contact parents/carers to account for each day of absence.

If absence drops below 85% office staff will notify the Headteacher who will liaise with the ESW.

A daily text system is operated for any unexplained absence. All concerns and resulting action is recorded by office staff and communicated to HB tutor and SLT.

Queries regarding attendance are referred to the Assistant Headteacher.

Pupils achieving less than 85% attendance or persistent unauthorised absence will be pursued by the Assistant Headteacher and working alongside the ESW and other relevant agencies.

Ref: The Education Act 1996 - sections 434(1)(3)(4)&(6) and 458(4)&(5); The Education (Pupil Registration) (England) Regulations 2006; The Education (Pupil Registration) (England) (Amendment) Regulations 2010; The Education (Pupil Registration) (England) (Amendment) Regulations 2011; The Education (Pupil Registration) (England) (Amendment) Regulations 2013

Attendance of pupils who are dual registered is monitored in conjunction with the relevant educational establishment.

The whole school attendance target is agreed with LA. School Staff, parents and Governors are aware of this target.

Data is checked fortnightly and compared to the predicted target set for the year; data is also used to monitor Year on Year attendance.

Pupil and whole school attendance is reported to parents twice yearly but attendance data is available to parents on request at any time.

Attendance of minority groups is regularly monitored 

Child Protection Policy - Appendix 7

Sending Ill or Injured Children Home

For the safety of all our pupils, an adult is required to physically collect any child who is ill or injured. The adult must sign the child out at the office indicating that they are taking responsibility for the child.

Dorchester Middle School will not send an ill or injured child to a home where there is no adult present.

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